IRP Human Resource Information

• Benefits (insurance, time off, supplemental insurance, life insurance, etc.)
  • Slide presentation
  • Video
• Pay (pay schedules, earning statements, & paychecks)
  • MyUW portal
• Professional Development/Training Opportunities

• New Employee Parking Information
  • L&S Unit Transportation Coordinator – Dustin Ludke
• Commuter Solutions Programs (bus, bicycle, carpool, etc.)

• Employee Assistance Office
• Cultural Linguistic Services
• Office for Equity and Diversity
• Employee Disability Resources
• Office of the Provost
• Ombuds Office
• Well-being at UW–Madison

• Research Assistant (RA) – works on their own research. Annual 12-month appointment, e.g., dissertator
• Project Assistant (PA) – works on faculty or center research project.
  • Types of PA Appointments
    • A-basis 12-month
    • C-basis 9-month*
    • PA Hourly
  • Which PAship should I use? (insert/link document)

*Most common IRP appointment

• Can an undergrad be a PA or an RA? – No!
• However, a graduate student can be a student hourly – doing non graduate level work.

• Graduate Assistantship Policies and Procedures
• Student Hourly Policy
• L&S Student Hourly Policy

Vacation is available for A-Basis appointments only (see the L&S Student Assistant Leave KB); most of IRP’s student hires are C-Basis.

Sick Leave

• TA, PA, and RA are eligible
• Eligible employees are credited with paid sick leave
• Not prorated for FTE
• Based on length of appointment
  • Full Fall or Spring Semester appointment = 48 hours
  • Full Academic year appointment = 96 hours
  • Summer Term and all other appointment lengths = 8 hours for each 30 days (or portion thereof)
• Usage: PA = 15-minute increments, RA/TA = 1-hour increments
• Unused sick leave is not paid out

Vacation

• A-basis PA and RA are eligible
• Eligible employees earn paid vacation
• 180 hours per fiscal year, if 100% FTE
  • Prorated for FTE
  • Prorated for length of appointment
  • Example: 50% A-basis PA 9/1/2021- 8/31/2022 will receive 90 hours of vacation
• Usage: PA = 15-minute increments, RA = 1-hour increments
• Unused leave is not paid out

Exempt (salary) employees are not required to report their time worked. They are required to report leave usage.

Nonexempt (hourly) employees must account for time worked rather than accounting for leave used. All time worked must be reported. Leave time must be reported in 15-minute increments.

Student Pay Rates

• Graduate
• Student Hourly

When do I have to pay Tuition Remission?

• Under Wisconsin Statute 36.27(3)(g), the contract with the Teaching Assistants’ Association (TAA), and University policy, UW-Madison remits the full tuition for Research Assistants, Teaching Assistants, Program/Project Assistants and Lecturer Student Assistants (RA, TA, PA, and LSA) who hold eligible appointments.
• Eligibility for Tuition Remission

When do I have to pay Indirect/Fringe Benefits?

• How are they calculated?
• What are the rates?

Accessing Manager Self Service (MSS)

1. Employee Self Service (ESS) is accessed via the My UW Portal.
   1. Employees at all campuses except Madison will log in to the My UW System Portal at https://my.wisconsin.edu/. Click the Work Record tab can be found on the far right hand side of the page.
   2. Employees at the Madison campus will log in to the My UW System Portal by visiting my.wisc.edu. Click the Work Record tab.
2. To review time, click on the Approve Payable Time (for supervisors only) link below the HRS Self Service Links information.
3. Click the Approve button to approve the employees time. The time will be sent to payroll and processed so the employee receives a paycheck.
4. For additional questions.

Student Time Entry

• • • Instructions on how to enter time
      • A and C-basis Time Sheet Entry – How to Video
      • Student Hourly Time Sheet Entry – How to Video
    • Do I have to enter time?
      • Non-Exempt have to enter time. How do I know if I am non-exempt?
        • IRP HR will instruct you when your appointment is made, or if changes are done to your appointment result in you having to enter time.
    • Time Entry FAQs

• Manager and Supervisor Training
• New Supervisor Welcome Packet
• Principles of Supervision and Management

• What is it and why is it useful?
• HR Policy on Performance Management for Managers and Supervisors
• Performance Management Program Basics: Participant Guide
• Performance Management Toolkit

Campus Supervisors Network