2014 IRP Summer Research Workshop
Reservation Information
June 23-26, 2014

The IRP Summer Research Workshop will begin at 11:30 a.m. on Monday, June 23, and last through Thursday, June 26. The workshop will be held in Room 2520, Grainger Hall (975 University Avenue) on the UW campus.

Airfare

You are free to use any agent or on-line service (except Orbitz) that you wish. Then submit a copy of the receipt to us for reimbursement.

There are many UW regulations out there. The general rule is that UW will reimburse only the "lowest logical coach fare." That means we can only reimburse for:.

If you will not fly directly to and from the same location (i.e., flying to Madison is part of a side trip), contact Dana Connelly (irpevents@ssc.wisc.edu) BEFORE you book and we will work with you to ensure that you have any documentation or justifications needed to meet UW requirements for reimbursement. We can also notify you at that time if it will only qualify for a partial reimbursement vs. full reimbursement.

*If you book your ticket on the internet, please obtain the highest form of receipt possible. The receipt should list: passenger name, trip itinerary, and payment information. UW regulations prohibit us from using Orbitz, please do not use them if you want to seek UW reimbursement as it may be denied or held up. 

Hotel Reservations

We have a block of guest rooms at the:

DoubleTree by Hilton Madison
525 West Johnson Street
Madison, WI 53705
608-251-5511
Fax: 608-251-4824

Please let us know by Friday, May 16, the nights you need lodging by filling out the RSVP form: http://www.irp.wisc.edu/newsevents/workshops/2014/participants/SRW2014-RSVPform.htm.

UW regulations will only allow us to pay for hotel rooms the day before and day after the conference. If you come early or stay later you will be responsible for payment of the room on those nights.

If you have to cancel your trip, please let me know by noon on Thursday, June 19th, so that we are not billed for any charges. After June 19th, please contact the hotel directly. If you experience travel delays and won't be able to check in as expected, please try to contact the hotel directly or they will cancel your reservation.

Your reservation will be guaranteed by the Institute. The hotel will direct bill IRP for single guest rooms only. Unfortunately, UW travel regulations will not permit us to pay for the expenses of a spouse or guest. UW travel regulations also prohibit us from paying for any incidental expenses, you will have to pay for these charges when you check out.

The hotel will e-mail you the confirmation number and hotel information around mid-May.

Car Rental

UW travel regulations are especially restrictive with regard to car rental. Please contact Dana Connelly (irpevents@ssc.wisc.edu) or 608/262-6358 before you rent if you plan to claim reimbursement on a car rental.

Agenda | RSVP Form | Maps, Transportation, and Reimbursement Information | Foreign Traveler Visa Information | List of Restaurants


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Last Update: 21 March, 2014 by DD