The IRP Summer Research Workshop will begin at 11:30 a.m. on Monday, June 23, and run through Thursday, June 26. The workshop will be held in Room 2520, Grainger Hall (975 University Avenue) on the UW campus.
The DoubleTree by Hilton Madison offers complimentary shuttle service from the Dane County Airport to the hotel and the UW campus. Call 608-251-5511 when you arrive and they will come pick you up.
The fare for a taxi from the airport to the hotel or campus area is about $20-$25. Travel time is approximately 15 minutes. The local taxi companies monitor flight arrivals, so there are always taxis waiting as you exit the baggage claim area of the airport. However, if there isn't a taxi available, you may contact any of the following taxi companies:
Green Cab 608-255-1234
Madison Taxi 608-255-8294
Union Cab 608-242-2000
Madison/Dane Regional County Airport information.
For maps of the airport: Ground Level (First Floor) Map, Concourse Level (Second Floor) Map
Grainger Hall is a 10-minute walk from The DoubleTree by Hilton Madison Hotel. Shuttles to campus can be arranged at the hotel by contacting the Valet Desk. They can also help get a taxi for you if you prefer. Please see additional links below for further information.
Parking: There may be limited parking for the meetings at Grainger in the parking lot (#7) located under the building off Brooks Street. Hourly parking passes would be provided from a ticket gate located inside the parking ramp. Rates are: $1.00 per 30 minutes for the first 2 hours; $1.00 per hour thereafter; and $12.00 daily maximum.
New University of Wisconsin regulations require anyone seeking a travel reimbursement from the UW to provide a Nonemployee Travel Set-up Form. These forms will be on hand at the conference or you can print a copy from the link below and bring it with you. Reimbursements will not be processed until we have this form on file here. If you filled this out already from a prior UW event (like SRW 2012 or 2013), you do NOT need to fill this out again, unless you have a new home address.
| Nonemployee Travel Set-up Form (MS Word File) |
UW Travel Regulations do not permit us to reimburse for expenses which are personal or not related to UW business, including the cost of side trips or stops for personal or non-UW business reasons. UW Travel Regulations are especially restrictive with regard to car rental. Please contact Dana Connelly (irpevents@ssc.wisc.edu) right away if you are not taking a direct flight between your home city and Madison, if you plan to extend your trip, if you plan to rent a car, or if you have a question about whether an expense is reimbursable.
To expedite reimbursement, please return the reimbursement form (Excel format) and receipts by July 25, 2014. Reimbursement usually takes 2-3 weeks after we receive your form and receipts. Please send reimbursement form and receipts to:
Dana Connelly
Institute for Research on Poverty
3412 Wm Sewell Social Sciences Building
1180 Observatory Drive
Madison, WI 53706
608-262-6358
Fax: 608-265-3119
E-mail: irpevents@ssc.wisc.edu
If you are not a U.S. citizen or permanent resident, special arrangements might need to be made both for reimbursement and for having your airfare and lodging direct billed to IRP. For more detailed information, please see the Foreign Traveler Visa Information page.
The following claims require original receipts:
The passenger receipt with payment information is required. The receipt should list: passenger name, trip itinerary, and payment information. Be sure to review the Airfare section to ensure all UW Regulations are met to prevent possible delay or denial of reimbursement.
An original receipt is required for all taxi-limo fares. Please provide to/from information for all taxi fares.
A receipt is required only for intercity travel.
A receipt is required if the claim exceeds $25.
A receipt is required for any claims in excess of $25 (please provide details for all claims).
Reimbursement for meals on your own is subject to the following maximums: $8 for breakfast, $10 for lunch, and $20 for dinner. These amounts include tax and gratuity. Meal claims must be actual, reasonable and necessary and represent the actual amount spent. On travel days, there are restrictions on which meals you are allowed to claim based on departure and arrival times. Please see the reimbursement form (Excel format) for this information. Receipts are not required unless you are claiming a meal purchased for someone else. Paying for and claiming a meal for someone else isn't recommended; it will complicate and delay reimbursement. An itemized receipt must be provided for group meals.